Regardless of how simple a project you are on may seem, it is never a great idea to underestimate it. You see, when a group of people is working on a significant number of tasks, there are just so many things that can go wrong and according to Murphy’s law – anything that can go wrong will go wrong. This being said, you need to use any opportunity to get ahead of the curve and here are five tips that people without previous project management experience can benefit from.
1.Start By Setting Expectations
The first thing you need to do before you even start planning the project is set some key expectations. You see, once the project is done, you will have to find a way of telling if it was an overwhelming success, a complete flop or somewhere in between. Whether or not the end results meet some of these expectations is the way you can tell the difference. Furthermore, how close you are getting to meeting these expectations can also be a determiner of how well you are doing.
2.Making A Team
Next, you need to know how to pick and organize the right team. For starters, you want to have a team that is as diverse as possible, seeing how different people, handle various tasks with different efficiency levels. Finding the right person for the job will most probably result in this particular work being finished sooner, with greater quality and with fewer resources invested. This being said, allocating tasks, resources and creating a proper team composition should be your key short-term goals.
3.Look For Adequate Software
In a proper office, governing your team may need an entirely different set of skills, managing remote workers is something completely different. We are not just talking about people working from home, but also those working in companies you outsource to, people from various departments and even those who are on temporary leave. To facilitate communication and improve coördination of individuals who are physically absent, you might want to look for an adequate team collaboration software.
4.Backup, Backup, Backup
Even though every member of the team might still have their part of the work on their HDD, this ‘might’ can sometimes make all the difference. Therefore, you need to make sure to regularly backup all your data in order not to lose hours, days and weeks of work. These backups can be set-up periodically (every day, several days or a week) or they can be done manually once you reach a certain milestone. It goes without saying that combining these two methods usually yields the best results.
5.Test As Often As You Can
Finally, just because something works on paper doesn’t mean it is well done. This is why you need to start testing as soon as you can and do so as often as you can. Every change should be followed up with a simple A/B test to see in what way it affects the project. Here, you need to leave all your vanity behind and try to revert any changes you are not content with right away. The last thing you want is to pile layers and layers of work on top of a mistake so that it becomes impossible to remove it later on without compromising the integrity of the project as a whole.
With these five simple tips for new entrepreneurs, you can make your project much more reliable and fail-proof from the very start. Sure, there is no such thing as a 100 percent guarantee that your project will be a success but most of the above-listed steps can make sure that you are alerted of any potential error in real-time. This alone is a huge boost that will put you head and shoulders above most of your peers (first-time project managers).